Health Program

The Health Program helps you track all veterinary care for your horses, including vaccinations, deworming, dental work, and general vet visits. Each horse automatically gets a Health Program when added to EquineOps.

What the Health Program Tracks

The Health Program is designed to track four main types of health care:

📋 Vaccination Records

Track all vaccines your horse receives, including:

• Vaccine names and manufacturers
• Administration dates
• Veterinarian who administered
• Next due dates
• Cost per visit

🐛 Deworming History

Record deworming treatments with:

• Dewormer product names
• Active ingredients
• Treatment dates
• Next recommended treatment date
• Seasonal rotation tracking

🦷 Dental Work

Log dental procedures including:

• Routine floating
• Dental exams
• Extractions or repairs
• Dental professional information
• Follow-up schedules

🏥 Veterinary Visits

Track general vet visits for:

• Wellness exams
• Lameness evaluations
• Illness or injury treatment
• Pre-purchase exams
• Any other vet care

Key Features

Multiple Products Per Visit

One of the most powerful features of the Health Program is the ability to track multiple products in a single visit.

Automatic Due Date Tracking

Set “next due” dates for each health activity. EquineOps will:

• Show upcoming health items on your dashboard
• Alert you when items are coming due
• Flag overdue items for immediate attention

Veterinarian Assignment

Assign specific veterinarians to health visits to track:

• Which vet provided each service
• Preferred vets for different types of care
• Contact information for follow-up

Complete Health History

View a chronological health history for each horse showing:

• All health visits over time
• Products administered at each visit
• Costs and veterinarians
• Upcoming and overdue items

Recording a Health Visit

Recording Different Health Types

Viewing Health Records

Individual Horse Health View

Each horse’s Health tab shows:

Upcoming Items (at the top):

• Health items due within 30 days
• Sorted by due date (soonest first)
• Color-coded by urgency

Overdue Items (highlighted in red):

• Items past their due date
• Need immediate attention

Health History (below):

• All past health visits
• Sorted by date (newest first)
• Click any visit to see full details

Dashboard Health Widgets

Your dashboard shows health information across all horses:

Upcoming Health Items:

• Next 10 items due across all horses
• Click to jump to that horse’s health page

Overdue Health Items:

• All overdue items requiring attention
• Sorted by how overdue they are

Search Health Records

Use universal search to find:

• Specific vaccines: “Rabies” or “West Nile”
• Health visit types: “Deworming” or “Dental”
• Veterinarians: “Dr. Johnson”
• Date ranges: Filter by visit date

Managing Due Dates

Setting Smart Due Dates

Annual Vaccines: Set exactly 1 year from administration

• Example: Rabies given March 15 → Next due March 15 next year

Seasonal Boosters: Set for beginning of season

• Example: Flu/Rhino spring shot → Next due October 1 (fall)

Deworming: Set based on your rotation schedule

• Example: Every 10-12 weeks based on fecal egg counts

Dental: Set based on horse’s needs

• Example: Young horses or those with dental issues → Every 6 months
• Example: Healthy adults → Every 12 months

Updating Due Dates

You can update due dates at any time:

1. Go to the horse’s Health tab
2. Find the item in Upcoming Items
3. Click the edit icon
4. Update the next due date
5. Save changes

Batch Operations

Recording the Same Health Visit for Multiple Horses

When you need to record the same health care for multiple horses (like spring vaccines for the entire barn):

Assigning Veterinarians

Adding Vets to Your Staff List

Before you can assign a vet to a health visit:

1. Go to Settings → Staff
2. Click ”+ Add Staff Member”
3. Fill in the vet’s information:
   • Name
   • Role: Select “Veterinarian”
   • Contact information
   • License number (optional)

Using Multiple Veterinarians

You can track multiple vets for different purposes:

• Primary care vet: Routine wellness and vaccines
• Lameness specialist: Sports medicine
• Reproduction vet: Breeding services
• Emergency vet clinic: After-hours care

Assign the appropriate vet to each health visit to maintain accurate records.

Best Practices

Record Visits Promptly

Record health visits the same day they occur while details are fresh. This ensures:

• Accurate dates and products
• Complete notes
• Proper due date setting

Be Specific with Product Names

Use specific product names rather than generic terms:

• ✅ “Vetera Gold (EEE/WEE/Tetanus)”
• ❌ “Vaccines”

This helps with:

• Accurate record keeping
• Product tracking
• Future reference

Track All Products

Record every product administered during a visit:

• Each vaccine
• Dewormer given
• Any medications
• Procedures performed

Complete records help identify patterns and maintain compliance.

Set Realistic Due Dates

Only set due dates for items that truly need to be tracked:

• ✅ Annual vaccines, deworming schedules
• ❌ One-time treatments that don’t need follow-up

This keeps your upcoming items list manageable.

Use Notes Effectively

Add notes to record:

• Horse’s reaction to treatment
• Vet’s recommendations
• Follow-up instructions
• Unusual findings

These notes provide valuable context for future care.

Review Regularly

Check your Health Dashboard weekly:

• Identify upcoming items
• Schedule vet visits
• Ensure nothing is overdue

Regular review prevents missed care.

Common Questions

Q: What if my vet gave multiple vaccines but I don’t know all the names?

A: Record what you know and add notes. You can update the visit later with specific product names. It’s better to record the visit with incomplete info than to wait.

Q: Should I record barn staff administering dewormers?

A: Yes! You can leave the veterinarian field blank or create a staff member for “Barn Staff” to track these administrations.

Q: Can I upload documents like Coggins or health certificates?

A: Yes! Use the Documents feature on the horse’s profile to upload PDFs of health certificates, Coggins, and vaccination records.

Q: How do I track medications that aren’t part of a vet visit?

A: Create a general Veterinary visit and add the medication as a product. Include administration dates and dosage in the notes.

Q: What if I need to track something not covered by these four types?

A: Use the General Veterinary visit type and describe the procedure in the product name and notes.

Q: Can I delete a health visit if I recorded it wrong?

A: Yes, you can edit or delete health visits. Click on the visit in the health history and select edit or delete.

Reporting and Insights

Health Compliance Reports

Generate reports showing:

• Horses current on all vaccines
• Horses overdue for care
• Upcoming health items by month
• Health care costs over time

Veterinarian Usage

Track which vets are used most frequently:

• Visit counts by veterinarian
• Cost analysis by provider
• Specialization tracking

Seasonal Patterns

Identify seasonal health care patterns:

• Spring vaccine clinic dates
• Fall booster schedules
• Seasonal deworming rotation

Troubleshooting

Due Dates Not Showing on Dashboard

Check:

• Is the due date within the next 60 days?
• Is the horse currently active (not archived)?
• Refresh your dashboard

Can’t Find a Health Visit

Try:

• Check the horse’s complete health history (scroll down)
• Use universal search with horse name + health type
• Filter by date range

Wrong Veterinarian Assigned

Fix:

1. Click on the health visit
2. Select “Edit”
3. Change the veterinarian
4. Save changes

Next Steps

Now that you understand the Health Program, explore other ways to track horse care:

• Farrier Program - Track hoof care and shoeing
• Feed Program - Manage feeding programs
• Tasks - Create follow-up tasks from health visits
• Dashboard - Monitor health across all horses

Need Help?

Questions about tracking health care?

• Email: support@equineops.com

Remember: Consistent health tracking helps you provide the best care for your horses and maintain complete records for owners and regulatory requirements.